Part-Time Office Experience Manager
Are you the kind of person who loves “figuring it out?” Do you thrive in an environment where you get to take initiative and work closely as a team? Employee Strategies is seeking a highly organized, fun, adaptable, resourceful, and detail-oriented person to join our team as an Office Experience Manager. Did we mention the part about being detail-oriented?
Employee Strategies is a regional workplace culture investment firm based in Minneapolis. We like to say we create great places to work. When it comes to our own culture, we are fast-paced, entrepreneurial and not for everyone. Not to toot our own horn, but we were named a ‘Best Company to Work For’ by Minnesota Business Magazine & the Great Places to Work Institute for every year since 2014. We value responsiveness, getting results for our clients, and having fun. In fact, those are our values: Responsive, Results-Oriented, & Fun. We need to add a part-time Office Experience Manager that embodies those values!
Why this position is important:
Our work is dynamic, highly customized, and fast-paced. Our consulting team is often managing several projects at one time. It can be a circus! This role is vital to making sure the experience for both our team and our clients is more like a Cirque du Soleil experience and not a “the-Elephants-escaped-and-are-roaming-the-midway!” experience. It’s a mix of playing spotter so that trapeze artists are safe, being the concierge that brings a little magic from the ticket booth to the final curtain, and an operations chief who is making sure the peanuts get ordered to keep those rambunctious elephants happy.
Some places might call this role an Office Manager. But we don’t want someone who just manages—we want someone who sees the experience!
How this role will support our values:
Supporting a smooth running-office by recognizing and responding to operational and administrative needs.
Scheduling, coordinating and communicating with our clients, partners, and team. This could be via phone, text,
e-mail, or by talking face-to-face over coffee in our kitchen. Our calendars are in constant flux and our consultants are rarely at a desk, so we need an Office Manager to ensure clients aren’t waiting on our team to respond.
Managing our newsletter, blog, and social media. You’ll help us connect with past, current, and future clients.
Providing support as needed to our consultants and designer. This could mean managing the logistics of a client or internal event, or reviewing and editing documents.
Stepping up to other duties that emerge. And they are constantly emerging.
Keeping the office afloat. This means you will be the point person for maintenance, supplies, getting groceries, beer, and whatever else is needed. Sometimes you might have to plan a team happy hour or get maintenance to fix a leaky pipe.
Managing and organizing internal team meetings and the schedule of our Principal Consultant, J. Forrest.
Managing the process for invoicing and expenses.
Bringing a sense of fun to the office for everyone who walks through the door. We want the successful candidate to be our Office Ambassador. Consider the office and people who walk through the door to be your primary clients.
Things you will get in this job:
A casual and collaborative team
Autonomy; a chance to use your good judgment to make a difference
A chance to learn about what makes organizations successful
A chance to grow your skillset and contribute as part of a team
A great view of Lake Bde Maka Ska
Running, improv, MN Twins, travel, and various other quirky advice from your co-workers
Things you will not get:
Micro-management (i.e. you will get some direction, but not always detailed steps)
Formal policies, processes and procedures to guide you
The ideal candidate will:
Bring a sense of fun to the workplace
Be able to see around the corner and anticipate needs before others and then act on those needs
Be highly organized with the ability to prioritize and manage their time well
Be able to work with only modest direction
Be able to take initiative to move work along
Be willing to learn
Be able to deliver results and provide follow-through
8-10 years of related experience
Proficient in Microsoft Word, Excel, and PowerPoint
Bonus Points if you:
Perform advanced data analytics
Provide social media & marketing expertise
Quote movies, especially those that star Chevy Chase
This is a part-time 90-day contract position, with the potential for full-time employment at the end of 90 days.
To apply, please send your resume and compensation requirements to email@example.com.